Verification of e-TBAF statement

• 1. After preparation of e-TBAF, how to check whether it confirms to the prescribed data structure (file format)?
• 2. How does the e-TBAF File Validation Utility works?
• 3. Is the File Validation Utility of e-TBAF different from e-TDS/TCS File Validation Utility?
• 4. Can the file validation utility (FVU) be installed on any machine?
• 5. If a valid file is passed through the FVU, what will it generate?
• 6. What are the contents of the above mentioned files?
• 7. When the e-TBAF has been validated by passing it through the FVU and subsequently some changes are to be made, then how will such changes be made?
• 8. What are the charges for furnishing e-TBAF?

1. After preparation of e-TBAF, how to check whether it confirms to the prescribed data structure (file format)?
Ans. After preparation of e-TBAF, the Accounts officer can verify the same by using the e-TBAF File Validation Utility which is freely downloadable from NSDL-TIN website. www.tin-nsdl.com

2. How does the e-TBAF File Validation Utility works?
Ans. e-TBAF File Validation Utility is a program developed by NSDL, which is used to ascertain whether the e-TBAF file contains any format level error(s). When e-TBAF file is passed through FVU, it generates an 'error/response file'. If there are no errors in the e-TBAF file, error/response file will display the control totals. If there are errors, the error/response file will display the error location and error code along with the error code description. In case any error is found, the same can be rectified and thereafter the e-TBAF file shall be passed again through the FVU till an error-free file. It should be noted that the FVU validates only the format level accuracy of the e-TBAF.

3. Is the File Validation Utility of e-TBAF different from e-TDS/TCS File Validation Utility?
Ans. File Validation Utility of e-TBAF is different from the File Validation Utility of e-TDS/TCS statements.

4. Can the file validation utility (FVU) be installed on any machine?
Ans. The e-TBAF FVU is a Java based utility. Thus, installation of JRE (Java Run-time Environment) is a perquisite for installing and running the e-TBAF File Validation Utility.

5. If a valid file is passed through the FVU, what will it generate?
Ans. If a valid file is passed through the FVU, it generates the following three files:-
i). The upload file.
ii). The e-TBAF statement Statistics Report and
iii). The TDS/TCS Book Adjustment Form

6. What are the contents of the above mentioned files?
Ans. : i). Upload file: The ‘upload file’ is a valid statement containing a value generated by the FVU, which indicates that the statement has been successfully validated through the FVU.
ii). e-TBAF Statement Statistic Report: The ‘e-TBAF Statement Statistics Report’ is a summary of the e-TBAF successfully validated by the FVU. Details like name of Accounts Office, Financial Year, Quarter, total TDS/TCS transferred (Rs.), Total count of DDO records, count of distinct DDOs etc. are provided in this report.
iii). TDS/TCS Book Adjustment Form: ‘TDS/TCS Book Adjustment Form’ is a reader friendly format of TDS/TCS Book Adjustment form. This is like the physical form of TBAF in html format. It contains all the details of Accounts Officer as well as Drawing and Disbursement Officer

7. When the e-TBAF has been validated by passing it through the FVU and subsequently some changes are to be made, then how will such changes be made?
Ans. : In case the e-TBAF is to be modified after validating it through the FVU, modify the original e-TBAF (.txt file that was selected as ‘Input File’ for validation). After modification validate the .txt file again through the FVU.

8. What are the charges for furnishing e-TBAF?
Ans. The charges are as mentioned below: